Office Administrative Assistant
Excel Mechanical Excel Mechanical Tewksbury, MA Tewksbury, MA Full-time Full-time $50,000 - $65,000 a year $50,000 - $65,000 a year 14 hours ago 14 hours ago 14 hours ago Company Description:
Excel Mechanical is a premier, licensed, full-service provider of heating, cooling, and plumbing solutions for homes and commercial property.
We provide expertise and offer client-specific solutions that promote high efficiency systems for heating and cooling comfort.
We are experts in unique projects and every project is unique.
We have a strong culture of responsiveness, excellence, expertise, and great work.
We believe in our team and fully support and invest in talented team members and their growth and success within the company.
Opportunity:
We are looking for a dynamic individual to fill an Office Administrative Assistant role.
This opportunity involves client management, onboarding, some HR duties, and support for office operations.
In this role, you will interact daily with our individual and business clients regarding their ongoing projects, answering questions, tracking workflow, reconciling accounts, and managing the AP/AR internally.
The right candidate will be highly organized, detail oriented, and task oriented.
We are looking for someone who is friendly with clients and eager to solve problems and learn/grow within our company.
High computer literacy and communication skills is a must.
Responsibilities:
- Answer phones
schedule appointments - Create and manage customer invoices, change orders, and payments - Enter and categorize Accounts Receivable (AR) and Accounts Payable (AP) - Create and send Purchase Orders for materials - Help with payroll and light HR tasks - Manage the office infrastructure and culture - Manage executive appointments and travel schedule, as needed - Receive, input, and organize documents - Manage spreadsheets in Excel, as needed Preferred Requirements:
- High native computer literacy, with ability to master email, calendar, Microsoft Office, and new computer and mobile apps - Organized, detail-oriented, and task-oriented - Experience with Quickbooks and AR/AP preferred - 1
years of relevant experience preferred - Attention to detail, punctuality, and reliability - Proactive communication and work ethic - Great attitude, eager to learn, and ability to solve problems Compensation and Benefits - Compensation range of $50,000-$65,000 annually, depending on experience - Bonus opportunities based on performance - 2 weeks Paid Time Off that grows upon tenure at the company - Up to 6 days of paid Personal/Sick time annually - 9 standard paid holidays annually - Health, Vision, and Dental Insurance sponsorship - 401K
matching Job Type:
Full-time Pay:
$50,000.
00 - $65,000.
00 per year
Benefits:
401(k) matching Schedule:
8 hour shift Ability to commute/relocate:
Tewksbury, MA 01876:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative:
1 year (Preferred) Work Location:
In person Excel Mechanical is a premier, licensed, full-service provider of heating, cooling, and plumbing solutions for homes and commercial property.
We provide expertise and offer client-specific solutions that promote high efficiency systems for heating and cooling comfort.
We are experts in unique projects and every project is unique.
We have a strong culture of responsiveness, excellence, expertise, and great work.
We believe in our team and fully support and invest in talented team members and their growth and success within the company.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Excel Mechanical is a premier, licensed, full-service provider of heating, cooling, and plumbing solutions for homes and commercial property.
We provide expertise and offer client-specific solutions that promote high efficiency systems for heating and cooling comfort.
We are experts in unique projects and every project is unique.
We have a strong culture of responsiveness, excellence, expertise, and great work.
We believe in our team and fully support and invest in talented team members and their growth and success within the company.
Opportunity:
We are looking for a dynamic individual to fill an Office Administrative Assistant role.
This opportunity involves client management, onboarding, some HR duties, and support for office operations.
In this role, you will interact daily with our individual and business clients regarding their ongoing projects, answering questions, tracking workflow, reconciling accounts, and managing the AP/AR internally.
The right candidate will be highly organized, detail oriented, and task oriented.
We are looking for someone who is friendly with clients and eager to solve problems and learn/grow within our company.
High computer literacy and communication skills is a must.
Responsibilities:
- Answer phones
schedule appointments - Create and manage customer invoices, change orders, and payments - Enter and categorize Accounts Receivable (AR) and Accounts Payable (AP) - Create and send Purchase Orders for materials - Help with payroll and light HR tasks - Manage the office infrastructure and culture - Manage executive appointments and travel schedule, as needed - Receive, input, and organize documents - Manage spreadsheets in Excel, as needed Preferred Requirements:
- High native computer literacy, with ability to master email, calendar, Microsoft Office, and new computer and mobile apps - Organized, detail-oriented, and task-oriented - Experience with Quickbooks and AR/AP preferred - 1
years of relevant experience preferred - Attention to detail, punctuality, and reliability - Proactive communication and work ethic - Great attitude, eager to learn, and ability to solve problems Compensation and Benefits - Compensation range of $50,000-$65,000 annually, depending on experience - Bonus opportunities based on performance - 2 weeks Paid Time Off that grows upon tenure at the company - Up to 6 days of paid Personal/Sick time annually - 9 standard paid holidays annually - Health, Vision, and Dental Insurance sponsorship - 401K
matching Job Type:
Full-time Pay:
$50,000.
00 - $65,000.
00 per year
Benefits:
401(k) matching Schedule:
8 hour shift Ability to commute/relocate:
Tewksbury, MA 01876:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative:
1 year (Preferred) Work Location:
In person Excel Mechanical is a premier, licensed, full-service provider of heating, cooling, and plumbing solutions for homes and commercial property.
We provide expertise and offer client-specific solutions that promote high efficiency systems for heating and cooling comfort.
We are experts in unique projects and every project is unique.
We have a strong culture of responsiveness, excellence, expertise, and great work.
We believe in our team and fully support and invest in talented team members and their growth and success within the company.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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